Take a moment to imagine that you’re thinking of planning your next big corporate event. Regardless of the theme, attire, etc., it’s highly important that you do everything that’s necessary to ensure that you plan everything perfectly in order to make sure that the event goes off without any unforeseen circumstances.
Here are seven of the best event planning tips that you should make note of and follow to help make your San Francisco corporate event a great one!
Create a Timetable and Budget
This is the first and most important step that should always be taken into account when planning not just a corporate event, but virtually any kind of event. Your timetable should consist of how all of the initial planning should be organized, no matter what all is involved. Furthermore, a budget should also be established so that you know exactly how much money you have at your disposal to spend for amenities such as food, entertainment, etc.
Find the Right Venue with Easy Parking
Once it’s been determined approximately how many people will be coming to the event, the next thing to consider will be to search for an appropriate venue to hold the occasion at. Ideally, you want to make sure that it’s large enough to house your guests and everything else that has been planned; however, it may also be a good idea to plan for a little extra wiggle room as well just to be on the safe side. Additionally, make sure that whatever venue you choose has easy access to parking for all of your guests so that they won’t have to be inconvenienced with walking very far to the venue itself.
Schedule it Right
Consider scheduling your event on a date and time when you’re fairly certain that all of your guests will be free to attend, such as a Saturday or a Sunday during the nighttime hours. Generally, not everyone will be busy during this time and will likely be able to come. On the other hand, if the majority of your guests won’t be able to come during the date and time you’ve considered, try to get a more concrete answer from them regarding when they would be free and reschedule accordingly.
Use Social Media to Promote and to Keep People Updated
Social media is a wonderful tool used by virtually thousands of people nowadays, especially when it comes to planning an event and keeping people updated on the status of it. This is something that you can use to your advantage as well. Utilize your preferred social media platform and keep all of your guests updated about all aspects regarding the event itself. Furthermore, promote it as much as you can – this is something that may convince other people at your place of employment to express their interest in coming as well!
Provide Good Entertainment and Help People to “Break the Ice”
When it comes to planning an event, the entertainment typically depends on the theme of the event itself. For instance, a masquerade-type theme will generally have a band playing classical music, while a Great Gatsby-themed event will feature jazz music. Think about the theme you’ve chosen (if you’ve chosen one at all) and plan accordingly, or try to get a general consensus from your guests about what kind of entertainment they like and plan things out that way. Furthermore, at the event itself, try to do your best to introduce people to one another, especially if they work in different departments of your company. They may find that they share common interests with one another, which could lead to new friendships developing!
Pick a Wide Variety of Different Food Options, Think of Different Eaters
This is another important tip to consider, especially as different people like different things to eat. The best route to take would be to have a different range of foods brought in, such as meats, vegetables, fruits, etc. This way, everyone will be able to enjoy something that they like!
Follow Up After the Event
There are a few different ways that you can do this, but this is a step that is still extremely important. Whether you choose to ask your guests directly, send out a mass email, or print out something to place in their cubicle inboxes, try to obtain as much feedback as possible about the event and see what everyone thought about it. What did they like the most? What all did they dislike? Would they ever go to another corporate event for your company if they were invited to do so?